| Volunteer
Opportunities
 Without
the support of many dedicated volunteers, we would have to hire
additional staff and likely charge admission at STAMPSHOW. While
most of the volunteers come from the local area, a suitable task
can be found for most APS members and significant others - a
number of spouses have provided yeoman duty assisting or even
running registration. Attendee children have also provided able
service helping in the youth area and assisting with the frames.
Most,
but not all volunteer activity, occurs on site immediately preceding,
during, or immediately following the show. For most activities
a minimum of a two hour commitment is preferred. (The numbers
after each task refer to the amount of individuals required at
a single point in time - no one is expected to work the entire
time!) Brief descriptions of volunteer tasks are listed below
with indications of any needed experience or physical capabilities.
Training and written instructions are available for most tasks.
There are only
three tasks for volunteers in advance of the show. First, is to
help promote the show. This can be as simple as encouraging members
of your club to preregister (and save other volunteers work at the
show) to providing information on local publications which may list
the show in calendars to personally contacting newspapers, radio
or television stations asking them to cover the show. Second, is
contacting youth groups and encouraging them to visit the show.
APS will help cover transportation and parking costs for youth groups
of 10 or more. Finally, advance help in solicitation of volunteers
is also welcome.
An
online registration form
and a registration
form in
pdf format is available, please mail it to APS Stampshow, 100
Match Factory Place, Bellefonte, PA
16823 or fax 814-933-6128. We will then contact you for full
details on how you would like
to volunteer.
Further information/questions
may be addressed to Dana
Guyer.
NOTE:
We are not asking you to work the entire day -- you can sign
up for 2 hour intervals.
Volunteer for
any of the following:
| Registration
Area: 2
to 6 people |
|
Duties: |
Hand
out programs, preregistration packets (containing badges and
prepurchased event tickets), badge stock and badge holders.
Collect forms from individuals registering on-site. Try to minimize
disappearance of markers given to individuals to write their
names on their badges. |
|
Skills: |
Enjoy
working with the public; Alphabetization |
|
Days
Needed: |
-- Wed.,
Aug 13, 1:00 pm - 7:00 PM (1 person)
-- Thurs., Aug 14, 8:30 am - 6:00 PM (6 people to 12:30,
2-3 people balance of day)
-- Fri., Aug 15, 9:00 am - 6:00 PM (4 people to 12:30,
2-3 people balance of day)
-- Sat., Aug 16, 9:00 am - 6:00 PM (4 people to 12:30,
2-3 people balance of day)
-- Sun., Aug 17, 9:00 am - 4:00 PM (3 people)
|
| Souvenir/Function
Ticket Sales: 2
to 3 people |
|
Duties: |
Sell
event tickets, show covers, souvenir cards (and possibly foreign
stamps issued at the show). |
|
Skills: |
Comfortable
handling cash, checks, credit cards |
|
Days
Needed: |
--
Thurs., Aug 14, 8:30 am - 6:00 PM (3 people)
-- Fri., Aug 15, 9:00 am - 6:00 PM (2 people)
-- Sat., Aug 16, 9:00 am - 6:00 PM (2 people)
-- Sun., Aug 17, 9:00 am - 4:00 PM (2 people)
|
| Souvenir
Preparation: 4
to 5 people |
Duties: |
Place U.S.
stamps on covers and souvenir cards and apply appropriate
cancel. (We usually have the stamps and cancels for the foreign
first days far enough in advance that they can be prepared
at APS headquarters.) |
Skills: |
Neatly apply
stamps and cancels |
Days
Needed: |
--
Tues., Aug 12 -
With the cooperation of the local post office, we
anticipate to prepare the souvenirs the Tuesday morning
prior to the show. At some previous shows a small group
has gone to the local main post office and under controlled
circumstances been given the stamps prior to their release,
they have been applied and given back to the local post
office for release on the appropriate days. |
| Exhibit
Mounting/Dismounting: 4
to 25 people |
|
Duties: |
Assist
exhibitors in mounting their exhibits and securing frames
(two screws in front of frame and two screws in bottom of
frame); Mount/Dismount exhibits of individuals not present.
Apply frame signs to the end of each row upon completion
of exhibit mounting. |
|
Skills: |
Securing
frames requires bending or kneeling on floor for lower screws.
For mounting and dismounting previous experience as an exhibitor
or volunteer at other shows is preferred. |
|
Days
Needed: |
-- Wed.,
Aug 13, 10:00 am - 8:00 PM
-- Sun., Aug 14, 4:00 PM - 6:00 PM
|
| Frame
Preparation: |
Duties: |
Apply
teflon backing where missing (for labels to be placed on
the frames), Remove any old frame labels. Allpy frame labels
(numbers and classes). Clean and do minor repair work (replace
backing, etc.) |
Skills: |
Should
be able to stand for periods of time. Experience with stamp
frames helpful for repair. |
Days
Needed: |
--
Tues., Aug 12, 1:00 PM - 5:00 PM
|
| Beginner/Information
Booth: 2
people |
|
Duties: |
Welcome
collectors to the show. Answer basic questions and hand out
appropriate informational pamphlets for individuals who have
never attended a stamp show. |
|
Skills: |
Basic
knowledge of stamp collecting; previous attendance at a stamp
show preferred. |
|
Days
Needed: |
--
Thurs., Aug 14, 9:45 am - 6:00 PM
-- Fri., Aug 15, 9:45 am - 6:00 PM
-- Sat., Aug 16, 9:45 am - 6:00 PM
-- Sun., Aug 17, 9:45 am - 4:00 PM |
| Stamps
by the Bucket: 1
person |
|
Duties: |
Collect
money and monitor the Stamps by the Bucket area where youth
15 and under may pick out a bucket full of stamps for $1 and
adults for $5. |
|
Skills: |
Enjoy
interaction with kids; Handling small amounts of cash; Willingness
to stop adults from stuffing pockets. |
|
Days
Needed: |
-- Thurs.,
Aug 14, 9:45 am - 6:00 PM
-- Fri., Aug 15, 9:45 am - 6:00 PM
-- Sat., Aug 16, 9:45 am - 6:00 PM
-- Sun., Aug 17, 9:45 am - 4:00 PM
|
| Dealer
Check-in: 2
people |
|
Duties: |
Record
arrival of dealers; Hand out programs and dealer badges; Record
information for additional badges to be made on site; Show dealers
location of their booths on a floor plan; Use radio to report
problems. |
|
Skills: |
Read
a floor plan; Find dealer packets arranged alphabetically; Put
up with modest abuse from dealers; Use a radio. |
|
Days
Needed: |
--
Wed., Aug 13, 11:30 am - 7:30 PM
-- Thurs., Aug 14, 7:45 am - 10:00 am |
| Youth
Area: 4
people |
|
Duties: |
USPS
will provide basic staffing. This is an opportunity for interested
individuals but is lowest priority. Additionall any person
wishing to help in this area should be available for a minimum
of a four hour period. Assist youth in prearranged activities;
answer basic questions about stamp collecting |
|
Skills: |
Basic
knowledge of stamp collecting including ability to identify
country of issue of most stamps and to soak a stamp from paper. |
|
Days
Needed: |
-- Thurs.,
Aug 14, 9:45 am - 6:00 PM
-- Fri., Aug 15, 9:45 am - 6:00 PM
-- Sat., Aug. 16, 9:45 am - 6:00 PM
-- Sun., Aug. 17, 9:45 am - 4:00 PM |
| Jury/Exhibits
Assistance: one
per task except ribbon posting which is easier with two people. |
|
TASKS: |
Volunteer
for any one or more of these Tasks:
- Arrange
awards display (Wednesday afternoon)
- Post
Award Ribbons (Friday evening and Sunday morning.
- Engrave
Medals (Friday evening, Saturday)
- Prepare
palmares (printed listing of awards: (Friday evening
and Saturday morning)
- Prepare
exhibit certificates (Friday evening and/or Saturday)
- Stuff
Exhibitor Packets (program, palmares, certificate)
- Transport
Awards from show floor to banquet (Saturday afternoon)
|
|
Skills: |
Palmare
and certificate preparation require use of word processing program,
confidentiality, and understanding of exhibit awards. |
| Literature
Area: 1
person |
|
Duties: |
Assist
the public in finding specific literature exhibits; Monitoring
literature so that it does not walk away! |
|
Days
Needed: |
-- Thurs.,
Aug. 14, 9:45 am - 6:00 PM
-- Fri., Aug. 15, 9:45 am - 6:00 PM
-- Sat., Aug. 16, 9:45 am - 6:00 PM
-- Sun., Aug. 17, 9:45 am - 4:00 PM
|
| Exhibit
Packing: 4
to 8 people |
|
Duties: |
Preparing
exhibits and awards for return by mail and application of estimated
postage. |
|
Skills: |
Safe
packing of expensive material; Understanding of Postal Service
requirements for various classes of mail. |
|
Days
Needed: |
--
Sun., Aug. 17, 5:30 PM - 8:00 PM |
Stamps In
Your Attic : 1 or 2
people
|
Duties: |
Help identify
and review philatelic items and collections and provide guidence
on value and means of disposition. |
Skills: |
Good philatelic
knowledge and familiarity with the stamp market. |
Day
Needed: |
--
Thurs., Aug. 14, 9:45 AM - 6 PM
-- Fri., Aug. 15, 9:45 AM - 6 PM
-- Sat., Aug. 16, 9:45 AM - 6 PM
--
Sun., Aug. 17, 9:45 AM - 4 PM
|
| Please
fill out the attached registration form and
mail it to APS, StampShow, 100 Match Factory Place, Bellefonte,
PA 16823 or fax 814-933-6128. |
|
