Volunteers
| Without
the support of many dedicated volunteers, we would have to
hire additional staff and likely charge admission at AmeriStamps
Expo. While most of the volunteers come from the local area,
a suitable task can be found for most APS members and significant
others - a number of spouses have provided yeoman duty assisting
or even running registration. Attendee children have also
provided able service helping in the youth area and assisting
with the frames. |
 |
Most volunteer
activity, occurs on site immediately preceding, during, or following
the show and a minimum of a two hour commitment is preferred.
Brief descriptions of volunteer tasks follow with indications
of any needed experience or physical capabilities. Training and
written instructions are available for most tasks. (The numbers
after each task refer to the amount of individuals suggested
at a single point in time – no one is expected to work the
entire time!)
There are only
three tasks for volunteers in advance of the show. First, is
to help promote the show. This can be as simple as encouraging
members of your club to preregister (and save other volunteers
work at the show) to providing information on local publications
which may list the show in calendars to personally contacting
newspapers, radio or television stations asking them to cover
the show. Second, is contacting youth groups and encouraging
them to visit the show. APS will help cover transportation and
parking costs for youth groups of 10 or more. Finally, advance
help in solicitation of volunteers is also welcome.
To offer your
assistance or to have questions answered, e-mail,
call 814-933-3803 ext. 217 or 207, send a fax to 814-933-6128,
or drop a note to APS, 100 Match Factory Place, Bellefonte, PA
16823.
A
form is available in pdf format.
Volunteer for
any of the following:
| Registration
Area: 2
to 6 people |
Duties: |
Hand
out programs, preregistration packets (containing badges
and prepurchased event tickets), badge stock and badge holders.
Collect forms from individuals registering on-site. Try to
minimize disappearance of markers given to individuals to
write their names on their badges. |
Skills: |
Enjoy
working with the public; Alphabetization |
Days
Needed: |
– Fri.,
Feb. 20, 8:30 am – 6:00 pm
– Sat., Feb. 21, 9:00 am – 6:00 pm
– Sun., Feb. 22, 9:00 am – 4:00 pm
NOTE: We are not asking you to work the
entire day -- you can sign up for 2 hour intervals. |
| Souvenir/Function
Ticket Sales: 2
to 3 people |
Duties: |
Sell
event tickets, show covers, souvenir cards and foreign stamps
issued at the show. |
Skills: |
Comfortable
handling cash, checks, credit cards |
Days
Needed: |
– Fri.,
Feb. 20, 8:30 am - 6:00 pm
– Sat., Feb. 21, 9:00 am - 6:00 pm
– Sun., Feb. 22, 9:00 am - 4:00 pm
NOTE:
We are not asking you to work the entire day -- you can sign
up for 2 hour intervals.
|
| Exhibit
Mounting/Dismounting: 4
to 10 people |
Duties: |
Assist
exhibitors in mounting their exhibits and securing frames
(two screws in front of frame and two screws in bottom of
frame); Mount/Dismount exhibits of individuals not present. |
Skills: |
Securing
frames requires bending or kneeling on floor for lower screws.
For mounting and dismounting previous experience as an exhibitor
or volunteer at other shows is preferred. |
Days
Needed: |
– Thurs.,
Feb. 19, 10:00 am - 8:00 pm
– Sun., Feb. 22, 4:00 pm - 6:00 pm
NOTE:
We are not asking you to work the entire day -- you can sign
up for 2 hour intervals.
|
| Beginner/Information
Booth: 1
to 2 people |
Duties: |
Welcome
collectors to the show. Answer basic questions and hand out
appropriate informational pamphlets for individuals who have
never attended a stamp show. |
Skills: |
Basic
knowledge of stamp collecting; previous attendance at a stamp
show preferred. |
Days
Needed: |
– Fri.,
Feb. 20, 9:30 am - 6:00 pm
– Sat., Feb. 21, 9:30 am - 6:00 pm
– Sun., Feb. 22, 9:30 am - 4:00 pm
NOTE:
We are not asking you to work the entire day -- you can sign
up for 2 hour intervals.
|
| Seminars/Meetings: One
person |
Duties: |
Post
daily show schedule and signs; Insure meeting rooms are set
with proper equipment; Announce meetings over the public
address system; Record attendance at events. |
Skills: |
Physical
ability to walk between meeting rooms; Good public speaking
voice. |
Days
Needed: |
– Fri.,
Feb. 20, 9:30 am - 6:00 pm
– Sat., Feb. 21, 9:30 am - 6:00 pm
– Sun., Feb. 22, 9:30 am - 4:00 pm
NOTE: We are not asking you to work the entire day -- you
can sign up for 2 hour intervals.
|
| Stamps
by the Bucket: One
person |
Duties: |
Collect
money and monitor the Stamps by the Bucket area where youth
15 and under may pick out a bucket full of stamps for $1
and adults for $5. |
Skills: |
Enjoy
interaction with kids; Handling small amounts of cash; Willingness
to stop adults from stuffing pockets. |
Days
Needed: |
– Fri.,
Feb. 20, 9:30 am - 6:00 pm
– Sat., Feb. 21, 9:30 am - 6:00 pm
– Sun., Feb. 22, 9:30 am - 4:00 pm
NOTE:
We are not asking you to work the entire day -- you can sign
up for 2 hour intervals.
|
| Dealer
Check-in: Two
people |
Duties: |
Record
arrival of dealers; Hand out programs and dealer badges;
Record information for additional badges to be made on site;
Show dealers location of their booths on a floor plan; Use
radio to report problems. |
Skills: |
Read
a floor plan; Find dealer packets arranged alphabetically;
Put up with modest abuse from dealers. |
Days
Needed: |
– Thurs.,
Feb. 19, 11:30 am - 7:30 PM
– Fri., Feb. 20, 7:45 am - 10:00 am
NOTE:
We are not asking you to work the entire day -- you can sign
up for 2 hour intervals.
|
| Youth
Area: 4
people |
Duties: |
Assist
youth in prearranged activities; answer basic questions about
stamp collecting. |
Skills: |
Basic
knowledge of stamp collecting including ability to identify
country of issue of most stamps and to soak a stamp from
paper. |
Days
Needed: |
– Fri.,
Feb. 20, 9:45 am - 6:00 pm
– Sat., Feb. 21, 9:45 am - 6:00 pm
– Sun., Feb. 22, 9:45 am - 4:00 pm
NOTE: We are not asking you to work the entire day -- you
can sign up for 2 hour intervals.
|
| Jury/Exhibits
Assistants: one
per task except ribbon posting which is easier with two
people and frame cleaning (the more the merrier) |
DUTIES: |
Volunteer
for any one or more of these Tasks:
- Prepare
palmares (printed listing of awards): Friday evening
and or Saturday.
- Prepare
exhibit certificates: Friday evening and or Saturday
- Post
Award Ribbons: Friday evening and or Saturday
- Stuff
Exhibitor Packets (program, palmares, certificate):
Saturday or Sunday
- Arrange
Awards Display (Thursday)
- Transport
Awards from Show Floor to Banquet (Saturday afternoon)
- Frame
Cleaning (Wednesday afternoon or Thursday morning)
- Frame
Labeling (Wednesday afternoon or Thursday morning)
|
Skills: |
Palmare
and certificate preparation require use of word processing
program, confidentiality, and understanding of exhibit awards.
|
| Exhibit
Packing: 4
to 6 people |
Duties: |
Preparing
exhibits and awards for return by mail and application of
estimated postage. |
Skills: |
Safe
packing of expensive material; Understanding of Postal Service
requirements for various classes of mail. |
Days
Needed: |
– Sun.,
Feb. 22, 5:30 PM - 8:00 PM |
A
form is available in pdf format. |
